The official minutes of the University of South Carolina Board of Trustees are maintained by the Secretary of the Board. Certified copies of minutes may be requested by contacting the Board of Trustees’ Office. Electronic or other copies of original minutes are not official Board of Trustees' documents.

The Buildings and Grounds Committee of the University of South Carolina Board of Trustees met on Friday, June 6, 2003, at 10:30 a.m. in the Board Room of the Carolina Plaza.

Members present were: Mr. Miles Loadholt, Chairman; Mr. James Bradley; Mr. Mark W. Buyck, Jr.; Mr. Samuel R. Foster, II; Mrs. Helen C. Harvey; Mr. William C. Hubbard; Mr. Toney J. Lister; Mr. Robert N. McLellan; Mr. Mack I. Whittle, Jr., Board Chairman; and Mr. Herbert C. Adams, Board Vice Chairman. Other Trustees present were: Mr. James A. Shuford, III; Mr. M. Wayne Staton; and Mr. Eugene P. Warr, Jr.

Others present were: President Andrew A. Sorensen; Secretary Thomas L. Stepp; Executive Vice President for Academic Affairs and Provost Jerome D. Odom; Vice President for Human Resources Jane M. Jameson; Vice President and Chief Financial Officer Richard W. Kelly; Vice President and Chief Information Officer William F. Hogue; General Counsel Walter (Terry) H. Parham; Chancellor of USC Aiken Thomas L. Hallman; Chancellor of USC Beaufort Jane T. Upshaw; Dean of USC Lancaster John Catalano; University Architect and Director of Facilities Planning and Construction Charles G. Jeffcoat; Director for Planning Services, Facilities Planning and Construction, Donna Collins; Assistant to the Vice President for the Office of Business and Finance Ken Corbett; Vice President for University Advancement T.W. Hudson Akin; Associate Vice Provost of Regional Campuses and Continuing Education Carolyn West; Chairman of the Faculty Senate Robert M. Wilcox; Ms. Dana Haley; President of Southern Management Group William Wiseman; Director of the Office of Public Affairs Russell McKinney, Jr. and members of the media.

Chairman Loadholt welcomed everyone and invited Board members to introduce themselves. Mr. McKinney introduced members of the media who were in attendance.

Chairman Loadholt stated that the agenda had been posted and the press had been notified as required by the Freedom of Information Act; the agenda and supporting materials had been circulated to Committee members; and a quorum was present to conduct business.

Chairman Loadholt stated there was a contractual matter with respect to a Gift Naming Opportunity which was appropriate for discussion in Executive Session. Chairman Loadholt called for a motion to enter Executive Session. Mr. Bradley so moved and Mr. Hubbard seconded the motion. The vote was taken, and the motion carried.

The following persons were invited to remain: Dr. Sorensen; Mr. Stepp; Dr. Odom; Mr. Kelly; Dr. Pruitt; Ms. Jameson; Mr. Parham; Dr. Hogue; Dr. Hallman; Mr. Akin; Mr. McKinney; Ms. Tweedy and Ms. Stone.

Return to Open Session

1. The Wedge Plantation - Charleston County's Request for Right-of-Way:
   Mr. Kelly reported that the Wedge Plantation was leased to another party by the University. Charleston County had approached USC regarding an easement to go on that property. Mr. Kelly requested Board approval of the easement and showed the plat of the Wedge Plantation property. Mr. Kelly stated the right-of-way requested of the University by Charleston County was for approximately 25 feet. This would have no effect on the property, per se, and would actually open up more road frontage.

   Mr. Buyck made a motion for approval granting a gratis public right-of-way for an easement to the County of Charleston from the Wedge Plantation property bordering Collins Creek Road in order for the County to upgrade Burgin Road. Mrs. Harvey seconded the motion. The vote was taken, and the motion carried.

2. Moore School of Business - Close Building Roof Replacement:
   Mr. Jeffcoat requested the establishment of a project to replace the EPDM membrane roof of the Moore School of Business - Close Building. The proposed new roof would be more reliable and consist of a proven type roofing material, made of modified bitumen felt. The estimated project cost was $255,000 and would be funded from Renovations Reserve Funds.

   Mr. Jeffcoat stated the Board had previously approved a $22.5 million portion of student fees which would go toward establishing a renovation reserve fund account in the Facilities Department. This account generated nearly $1 million per year and funds were available for the roof replacement project.

   Mr. Bradley made a motion for the establishment of a project to replace the roof of the Close Building of the Moore School of Business, with a project budget of $255,000 to be funded with Renovation Reserve Funds. Mr. Lister seconded the motion. A vote was taken, and the motion carried.

   The Committee requested Mr. Jeffcoat to update them regularly with a running total of the Reserve Funds account balance.

3. Coker Life Sciences - Air Handler Replacement:
   Mr. Jeffcoat reported the Coker Life Sciences Building was constructed in 1976 and the Air Handler System was no longer reliable and needed to be replaced. The proposed budget was $950,000 and would be funded from Institutional Funding rather than the Renovation Reserve Funds as stated in the materials mailed for the meeting.

   Mr. Kelly stated this project was a portion of the $154 million deferred maintenance of the University. This project was needed and by spending funds from Institutional Funding, would reduce the deferred maintenance on the campus.

   Mr. Buyck made a motion to establish a project to replace the Air Handler system in the Coker Life Sciences Building with a project budget of $950,000 funded with Institutional funding. Mrs. Harvey seconded the motion. A vote was taken, and the motion carried.

4. 1600 Hampton Street Project - Budget Increase:
   Mr. Jeffcoat reported the 1600 Hampton Street project was originally the old BellSouth headquarters building. The renovation project had progressed well and four floors of the building were occupied. Two floors were being leased by the Department of Justice (DOJ) to expand the National Advocacy Center facility. Another two floors were utilized by the USC Human Resources Division. The remaining floors would be occupied later this year. The Department of Justice had contributed a total of $4.2 million to this project. Two million dollars of the contribution was part of the lease arrangement and was used to reduce the amount of funds borrowed to finance the purchase. An additional $2.2 million was incorporated in the project for improvements and upgrades to the DOJ rental space. Mr. Jeffcoat requested to adjust the project budget from $19.6 million to $21.8 million to reflect the receipt of federal funds. The proposed revised budget funding sources were as follows:
   Institutional Bonds reduced from $16. 5 million to $14.5 million
   Parking Revenue Bonds would remain $2 million
   USC Asbestos Trust Fund would remain $1 million
   DOJ Federal Funds would increase $4.2 million
   Mr. Bradley asked about the length of time of DOJ's rental agreement. Mr. Kelly responded that the lease agreement was 10 years; however, the State restricted USC to a five year lease (therefore, it would be a five year lease with a five year renewal). Mr. Kelly stated that DOJ intended to lease this space for the same amount of time as the lease agreement on the National Advocacy Center which was 15 years. He explained that one of the funding sources to support this budget had always been to lease approximately 20,000 square feet of the space at a rate of $14 per square foot. USC had actually leased more than 53,000 square feet and secured an additional $750,000 in rent.

   Mr. McLellan moved to increase the project budget for 1600 Hampton Street Acquisition and Renovations from $19.6 million to $21.8 million to reflect the amount contributed to the project by the Department of Justice for upgrading the space to be occupied by the National Advocacy Center. The budget would be increased by $2.2 million, funded totally with Federal Funds. The revised funding sources would include $14.5 million in Institutional Funds, $2 million in Parking Revenue Bonds, $1.1 million in USC Asbestos Trust Fund, and $4.2 million in DOJ Federal Funds. Mr. Lister seconded the motion. A vote was taken, and the motion carried.

   USC Beaufort- New River Campus Project:
   Mr. Jeffcoat reported that in 2001 the Board had approved the establishment of a new campus for USC Beaufort (the New River Campus). Originally, the concept was to plan a multi-purpose facility to be built on the property for $9.37 million funded with $4 million in State Capital Improvement Bonds ($4 million in State CIB's, $3.3 in county funds and $2 million in private funds). Since that time, Beaufort County had created a "TIF" which had made available approximately $26 million for the development for the New River Campus. The University's portion of the project was now limited to the administration of the $4 million of State Capital Improvement Bonds. Mr. Jeffcoat requested that the Board reduce the University's portion of the project. The scope of the work would change to include the architectural and engineering fees for the initial buildings and provide for a portion of the fixtures, furnishings and equipment required for the proposed academic buildings being constructed with the county funds.

   Mrs. Harvey made a motion to change the scope of the "New River Project - Construction" capital project to be limited to the commissioning of architectural and engineering fees, the construction of a small maintenance building and greenhouse, and funding for a portion of the fixtures, furnishings and equipment for future academic buildings on the New River Campus and reduce the project budget from the original amount of $9.37 million to $4 million as presented and as described in the materials mailed for the meeting. Mr. Lister seconded the motion. The vote was taken, and the motion carried.

   South Campus Housing - Phase III (West Quad)Project:
   Mr. Jeffcoat called on Mr. Wiseman, President of Southern Management Group, to give a brief status report on this project. Mr. Jeffcoat stated that the project was a 500 bed residential facility for University students. It was the first "lead-certified design" for this campus. The project began last fall and the construction was going well in spite of the weather. The projected completion dates were staggered, with building B to be completed in the Spring of 2004 and the balance of the buildings to be completed by the Fall semester of 2004. Mr. Wiseman showed slides of the project. He stated that cash flow to date was on target with the budget. Overall, everyone was pleased with the project and there was great cooperation from the contractors.

   Mr. Whittle inquired about the variation of colors on the various buildings which had been recently constructed or under construction. He asked the source of determining the colors to be used on the exterior and whether it would be appropriate to have specifications on the colors to be used in order to maintain uniformity. Mr. Jeffcoat responded that the Architectural Design Review Committee usually made the final decision after consulting with the architects. Also, surroundings of the construction were considered.

   Mr. Whittle stated that every effort should be made to use colors which reflect the heritage of the USC Horsehoe. Mr. Whittle suggested that the ADRC Committee conduct research on the history of the Horseshoe and material used in the construction of the Horseshoe and consider those materials as a first choice in all construction projects. In doing so, history would dictate the decisions and give a global point of view.

   Chairman Loadholt stated that this report was received for information.

   Norman J. Arnold School of Public Health Project:
   Mr. Buyck, Chairman of the Architectural Design Review Committee (ADRC), reported on the ADRC's review and approval of the design and exterior color pallette of The Norman J. Arnold School of Public Health. He stated that the Committee had begun meeting in February 2003 and had their final meeting on May 27, 2003. The Committee had expressed concern about the dark red brick which was proposed and looked at an alternative color called "Carolina buff" (currently the color of the Strom Thurmond Center and Carolina Center). The Committee had approved another brick called "gray stone" (a lighter shade of red).

   The Committee had required changes in the color around the windows and the building looked much softer. The Committee had also studied and approved design suggestions for the Delta Zeta Sorority House, Kappa Sigma Fraternity House, Kappa Kappa Gamma Sorority House and Alpha Chi Omega House in the Greek Village.

   Mr. Buyck responded to a question regarding the membership of the Archtechitural Design Review Committee (ADRC). He stated that members of ADRC were: Mark Buyck, Chairman; Phelps Bultman; Sally Caughman; Annie Mack Childs; Sidney Gattis; David Rembert; Rick Kelly; Miles Loadholt, Jerry Odom; Bobby Sumwalt, Katie Dreiling. Secretary Stepp also met with the Committee.

   Mr. Jeffcoat reported on the Preston Green project.
   The Preston Green project included the area between Preston College and the President's House and ran from the rear of the existing School of Public Health building to the College of Criminal Justice. The project was established several years ago, but had been delayed because of asbestos and other obstacles. The most recent plan included bringing the drive way in off of Greene Street ending at Woodrow Dormitory. The Woodrow dormitory was occupied with severely handicapped students and required a significant amount of accessibility for handicapped accessible vehicles and special vans. The new driveway would support traffic but would also be a pedestrian walkway.

   The project was bid last week. Unfortunately, the bids exceeded the current project budget. Efforts were being made for a contract agreement at the level of the University's existing funds. If an agreement could be negotiated, the project would be completed by the end of September 2003. USC was considered an historic campus, therefore South Carolina Archives and History must be involved. The Archives and History Department allowed USC to rid itself of the Energy Plant but ruled that the Smokestack had to be preserved. The Smokestack had been preserved and required some maintenance work. Also, FAA lighting had been installed because of the proximity to Owens Field.

Since there were no other matters to come before the Committee, Chairman Loadholt declared the meeting adjourned at 12:40 p.m.

Respectfully submitted,
Thomas L. Stepp
Secretary