The official minutes of the University of South Carolina Board of Trustees are maintained by the Secretary of the Board. Certified copies of minutes may be requested by contacting the Board of Trustees’ Office. Electronic or other copies of original minutes are not official Board of Trustees' documents.

The Executive Committee of the University of South Carolina Board of Trustees met via telephone conference call on Tuesday, May 25, 2004, at 2:05 p.m. The call was anchored in Room 206B of the Osborne Administration Building.

Members present were: Mr. Mack I. Whittle, Jr., Chairman; Mr. Herbert C. Adams; Mr. James Bradley; Mr. William C. Hubbard; and Mr. Michael J. Mungo. Dr. C. Edward Floyd was absent.

Others present were: President Andrew A. Sorensen; Secretary Thomas L. Stepp; Vice President and Chief Financial Officer Richard W. Kelly; Vice President for Information Technology and Chief Information Officer William F. Hogue; General Counsel Walter (Terry) H. Parham; and Director of the Office of University Relations, Division of University Advancement, Russ McKinney, Jr.

Chairman Whittle called the meeting to order and Secretary Stepp noted those Committee members who were participating. Mr. McKinney indicated that no members of the media were in attendance. Chairman Whittle stated that notice of the meeting had been posted and the press notified as required by the Freedom of Information Act; the agenda and supporting materials had been circulated to members of the Committee; and a quorum was present to conduct business.

There were contractual matters relative to computer licensing and network agreements and a proposed institutional name change which were appropriate for discussion in Executive Session. Chairman Whittle called for a motion to enter Executive Session. Mr. Bradley so moved, and Mr. Mungo seconded the motion. The vote was taken, and the motion carried.

The following individuals were invited to remain: Dr. Sorensen, Mr. Stepp, Mr. Kelly, Dr. Hogue, Mr. Parham, Mr. McKinney, and Ms. Tweedy.

Return to Open Session

1. Oracle License and Service Agreement: Chairman Whittle called on Mr. Parham who explained that the University was seeking Executive Committee approval to enter into a campus license agreement and a services agreement with Oracle to provide campus wide access to state of the art database software. The cost of this five year agreement, including product support and maintenance and software upgrades, totaled $1,553,864.97 paid in four equal quarterly installments during the next 12 month period at no finance charge; student technology fees will be used to pay for the license agreement. Mr. Mungo moved approval of the Oracle license and service agreement as presented. Mr. Bradley seconded the motion with the understanding that Dr. Hogue will send an executive summary of the costs to Committee members. The vote was taken, and the motion carried. Mr. Hubbard abstained from voting because of his personal interest in this company.

   Pomeroy IT Solutions Computer Network Agreement: Chairman Whittle called on Mr. Parham who stated that the University was seeking Executive Committee approval to purchase from Pomeroy IT Solutions certain equipment and systems necessary to upgrade the network infrastructure in the USC Columbia campus residence halls. Cost of the equipment, computer systems and the installation totaled $732,516.69; one year of maintenance and service support would cost $78,382.92 for a total of $810,899.61. Student technology fees will be used to pay for this network infrastructure upgrade. It was anticipated that installation will be completed by August 15.
   
   Mr. Mungo moved approval of the Pomeroy IT Solutions agreement as presented. Mr. Bradley seconded the motion. The vote was taken, and the motion carried.
   
   Secretary Stepp directed Committee attention to three items which will be addressed formally in the near future: (1) the September 15th Executive Committee telephone meeting at 3:30 p.m. had been rescheduled to September 16th at 4:30 p.m.; (2) the fall Wampee Retreat to discuss and update University goals was scheduled for September 19-20; and, (3) Board members will be contacted either later today or more likely tomorrow regarding the scheduling of "budget briefing" meetings; President Sorensen, Mr. Kelly, and Secretary Stepp will discuss the administration's budget proposal with all Board members in small groups or individually before the June 17th Executive Committee meeting.
   

Since there were no other matters to come before the Committee, Chairman Whittle declared the meeting adjourned at 2:50 p.m.

Respectfully submitted,
Thomas L. Stepp
Secretary